How To Share A Folder In Outlook

Something you want to check before you try to share a folder is if your admin allows you to do so. If so, here’s what you need to do:

How to Open a Shared Folder in Outlook

If another person has shared a folder with you, make sure they’ve given you the correct permissions. You’ll most likely get a sharing invitation through email and all you need to do is select Open this Notes/Tasks/Journal/Contacts/Calendar in the top left corner. If you delete the invite email the shared content is still accessible to you, there are just some extra steps. Just select the Folder tab, then select Open shared Calendar/Contacts/Journal/Notes/Tasks.

How to Remove a Shared Folder

Whether you’re sharing a folder or removing a shared folder, the process is about the same. If a folder was shared with you, the easiest way to get rid of it would be to ask the person who granted you access to revoke all permissions. If you need to remove someone from viewing your shared folder, then follow these few steps:

Permission Levels in Shared Folders in Outlook

There’s a way to limit what people can do within a shared folder using a whole range of permission guidelines. Open Outlook, right-click the folder you want to share, then select Properties > Permissions. From there, select the Permission Level drop-down menu and choose a different level for each different person you might share the folder with. For example, if you select Owner, that person can do anything and everything, but if you select Reviewer, the only thing they can do is read the items and nothing else.